Transport billing that knows what the trip cost
A transporter’s margin is decided per trip — diesel, tolls, driver advance, return load — and it is settled days after the lorry gets back. Billing software that only records the freight invoice is recording half the transaction.
| Element | Amount |
|---|---|
| Freight billed | 68,000.00 |
| Diesel | -28,400.00 |
| Tolls & permits | -6,180.00 |
| Driver advance | -8,000.00 |
| Return load | +22,500.00 |
What transporters use it for
Trip as the unit
Freight in, diesel, tolls, driver advance and the return load all booked against the trip, so the margin per trip is a number rather than an impression.
Lorry receipts and consignments
Consignment notes raised and tracked, with the consignor, consignee and goods recorded against the trip they moved on.
Reverse charge, handled
Goods transport agency supplies where the recipient pays the tax are classified on the document, so the return does not have to be corrected afterwards.
Driver advances and settlement
Advances issued and recovered against the trip, with a running balance per driver rather than a notebook.
Vehicle-wise running cost
Fuel, tyres, maintenance and permits per vehicle — which is how you find out that one lorry is quietly losing money.
Freight billing and ageing
Bills raised per trip or consolidated per customer per month, with receivables aged on the terms actually agreed.
How a transporter sets it up
- Set up vehicles and drivers. Each vehicle is the cost centre everything else hangs off.
- Open a trip. Route, vehicle, driver, and the consignments it is carrying.
- Book costs as they happen. Diesel, tolls and advances against the trip while the lorry is still moving.
- Close and bill. Freight billed, trip margin computed, driver advance settled.
Transport questions
Can I see margin per trip?
Yes. Freight billed, diesel, tolls, driver advances and any return load are booked against the trip, so the margin is computed rather than estimated — and vehicle-wise running cost falls out of the same data.
How is reverse charge on goods transport handled?
The supply is classified on the document as one where the recipient pays the tax, so it stays out of your output tax and appears in the right table of the return without a correction afterwards.
Can I track driver advances?
Yes, issued against a trip and recovered on settlement, with a running balance per driver so nothing depends on a notebook in the office.
Does tBiz raise e-way bills for consignments?
It prepares them from the document that caused the movement, with Part-A from the consignment and Part-B when the vehicle is known. Transmission to the portal is not wired yet, which we would rather say plainly.
Related
Cost your next ten trips
Start free, book the diesel and tolls against the trip, and find out which routes actually pay.